Fully Integrated Time and Attendance

Provide straightforward, web-based time tracking for hourly employees. Using the TimeOut Timesheet module, employees’ time can be automatically sent to managers for approval, then submitted directly to your existing payroll system in any format required.

Fully Integrated Time and Attendance

Provide straightforward, web-based time tracking for hourly employees. Using the TimeOut Timesheet module, employees’ time can be automatically sent to managers for approval, then submitted directly to your existing payroll system in any format required.

TimeOut Integration

The Timesheets module integrates with the TimeOut system—any days off that are recorded in TimeOut are automatically shown on the employee’s timesheet.

 

Simplicity and Flexibility

  • Accrue time off based on actual hours worked.
  • A mass-email function makes it easy to reach out for unsubmitted timesheets.
  • Your organization’s pay policies are configured to ensure strict adherence to regular and overtime rules.
  • Timesheets can be enabled for your hourly, exempt employees only. Only those users will see the additional menu options.

One System, Many Options

  • Choose the time collection method that best matches your organization:
    • Web-based Punch In and Out
    • Weekly In / Out timesheet (with optional preset hours)
    • Hours only entry (with optional preset hours)
    • Physical Time Clocks
  • Optional highlight for Early and Late Punches or Short and Long Lunches.

Payroll Integration

The payroll export file is configured to precisely match the import requirements of your payroll system, ensuring that the TimeOut Timesheet module can work with any payroll system.

Brochures

Available Clocks:

Z14
Z18
GT-400
Z33
Z33

TimeSheets Screenshots

Web Punch Interface

Employees simply enter their Time Clock code and hit Enter

The system automatically punches the employee IN or OUT based on their last punch.

Missed Punches are no problem!Simply click the “OOPS! I MISSED A PUNCH” button to enter the missed punch time. Missed punches can be highlighted on the timesheet.

Timesheets Screenshots

In / Out Timesheet – Employee View

The In/Out Timesheet allows employees to enter the exact times that they come and go during the day. The employee’s standard hours can be preconfigured or left blank.

Any company holidays and days off submitted via TimeOut appear automatically.

A text comment area allows employees to add messages to their managers.

Total hours are automatically calculated and displayed based on your pay policy rules for regular, standard, overtime, time-and-a-half, double-time, etc. If needed, any holiday pay or paid time off can be separated for payroll categorization purposes.

Once submitted, the timesheet becomes read-only for the employee. Date and time stamps show when the timesheet was submitted, approved and processed by payroll.

TimeSheets Screenshots

Hours Only Timesheet – Employee View

Perfect for salaried non-exempt employees, the Hours Only timesheet allows the employee to only enter total hours worked each day. No need to record in and out times. The employee’s standard hours can be preconfigured or left blank.

Any company holidays and days off submitted via TimeOut appear automatically.

A text comment area allows employees to add messages to their managers.

Total hours are automatically calculated and displayed based on your pay policy rules for regular, standard, overtime, time-and-a-half, doubletime, etc. If needed, any holiday pay or paid time off can be separated for payroll categorization purposes.

Once submitted, the timesheet becomes read-only for the employee. Date and time stamps show when the timesheet was submitted, approved and processed by payroll.

Timesheets Screenshots

Timesheet – In/Out Board

For companies using the punch in/out interface, authorized users can see who is in and who is out at any time.

The last punch data will show the exact time of the employee’s last punch.

TimeOut information for Vacation, Sick, PTO, etc. will display in the comment section.

TimeSheets Screenshots

Timesheet – Manager Approval

Similar to TimeOut leave requests, the manager receives an email each time an employee submits a timesheet.Clicking on the link in the email will take the manager directly to the approval page.

A weekly approval page lists all employees who have submitted for that week. For every employee who has submitted a timesheet, the manager can quickly view total hours for the period as well as for each day.

Managers can easily approve all of their timesheets or specific ones by checking the boxes next to employee names.

If there are questions about a specific timesheet, the manager can simply click on the Details icon to review and adjust hours submitted as needed.

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