Simplify paid time off tracking throughout the organization with web-based, fully configurable absence management. TimeOut PTO tracking automates processes and eliminates errors—from requesting, approving and tracking time out of the office to automatically updating accruals.


  • Set up unlimited vacation policies and local holidays
  • Grant access and authorization to specific users
  • Incorporate policy-specific rules, such as maximum vacation accruals, carryover allowances and overrides
  • Configure detailed reporting based on your preferences
  • Provide multiple language options for global users
  • Incorporate optional web-based timekeeping that integrates directly with your payroll system
  • Add time tracking functionality to monitor employee time and billing against individual projects, to support staffing and budgeting initiatives


  • Employees and managers can view current or future balances, request time out, review decisions and more with little or no training
  • Ensure immediate email notifications of requests and decisions
  • Real-time updates to all major calendar platforms prevent scheduling conflicts
  • Mobile interface allows on-the-go requests and approvals


  • Automatic vacation accruals, grants and employee balance calculations allow accurate forecasting, leave and FMLA tracking, and vacation payouts
  • Policy changes, promotions and position changes immediately update while maintaining proper accrual histor
  • Regular reporting identifies use of specific day types and balances, while custom reports support payroll, compliance and other needs

Easy Transition

  • TimeOut integrates with any payroll or HRIS system
  • CWS handles all implementation and customization, including creating and testing initial files, as well as ongoing updates and backups
  • In-person training and ongoing support ensures that you can update policies, add employees and navigate the system easily
  • TimeOut software can be hosted by CWS or your own servers